Recent Workshop: myPortal

This series is part of an effort to showcase the many great employees who contribute to teaching and learning efforts at MVC.

Posted on behalf of Eddie Middlebrook, Senior Web Editor/Writer.

What teaching and learning opportunity recently occurred at Mountain View College (MVC)?

“How myPortal Will Help Improve Your Work Life” is a workshop scheduled as part of MVC’s 2017 Employee Development Day. This workshop is open to all faculty and employees who want to understand and make use of myPortal. In these workshops, we talk about why we have myPortal, what role it plays in your job and the future of myPortal.

What about this topic are you most excited about?

For employees to learn and understand myPortal. This collaboration tool is not only the district’s intranet, but also the primary way DCCCD communicates with employees.

The collaboration aspect of myPortal is where I see folks around the district obtain value. I am currently working with several departments at colleges where we help them market their responsibilities to their coworkers and better quantify their job duties.

I get excited to teach myPortal because I know how hard it can be or feel like to learn new(er) programs. I am always eager to let folks know how easy myPortal can be, and to let them know that they have someone to reach out to with any question they may have. These days, we are always talking about building and extending our network. Our world and job extends way beyond our cubicle, office or classroom. We need to be able to discuss and work with colleagues and students at a moment’s notice. myPortal is a great tool for this ever-changing society.

I have been creating myPortal content and training DCCCD faculty and employees on myPortal since April 2014. At this point, I’ve done hundreds of workshops and helped thousands of faculty and employees get a better understanding of myPortal.

While I work closely with IT, I still can relate to the average user when it comes to learning new software. It is this knowledge that allows me to communicate in an easy with folks as we discuss myPortal.

Why is this topic so important to everyone at MVC?

With myPortal, we are not constrained with being at our desk at work to handle an emergency work situation. We can now access our sensitive work-related documents anywhere in the world through myPortal. We are also moving beyond simply using emails as a way of communicating with our coworkers, supervisors or colleagues across the district. As we move farther into the 21st century, we see less reasons for using paper forms as online forms like the Leave Request Form move into myPortal.

Through myPortal team sites, I am able to track my tasks not only in the immediate present and future sense, but all my tasks past, present and future. This is beneficial when performance evaluation season hits and I need to share my work for the past year.

Through the workshop, I can show folks how to quantify almost anything within their role at MVC as long as we have processes in place to collect the data.

What did participants learn or take away from this experience?

Folks will learn how to communicate more effectively with coworkers, departments and/or committees they participate in. With a robust myPortal team site, any department and/or committee now has a central library of communication, documents, calendar events, etc. that will stay with the group no matter the turnover. Specifically, I have one department at another college that is looking at using their team site as a great place to store training materials for future employees. Through an effective use of a team site, I have seen the learning curve for new employees shrink dramatically as they are able to access all their department’s information from one source.

What is some of the feedback you received regarding this event?

I routinely get folks telling me how much easier myPortal is to navigate then they originally thought. I also enjoy showing data-driven employees the possibilities myPortal provides for them as they are able to quantify things they never thought were possible (primarily due to lack of time). It is always great to see their eyes light up and I can almost see the brain working in overdrive. 🙂

If people would like to learn more about this topic, where would you point them towards?

Feel free to contact me (emiddlebrook@dcccd.edu) and I can answer questions directly or point them to more general myPortal info (manuals, Lynda.com courses, etc.).

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